You newly created category is added to the list. Enter a name for your category in the supplied text box.
Click the dropdown arrow to choose a color for your category. Click “Manage categories” to open a popup pane. To create a category, right-click on a mail item and hover over “Categorize.”. Manage Categories in Outlook Web App: Instructions You can create a new category by clicking “Add new category.” A popup box will open where you will choose the color for the category and enter the name of the category. If you delete a category, any items assigned to that category will not be affected. A warning popup box will open to confirm you want to delete a category. You can delete a category by clicking the “X” on the right side of the category name. You can change the color swatch for a category by clicking the downward arrow on the selected category and choosing a new color. Manage Categories in Outlook Web App- Tutorial: A picture of the “Manage categories” popup window. You can manage categories in Outlook Web App to create new categories and edit existing categories by right-clicking an item and selecting “Categorize.” Then click “Manage categories” to open a popup window. The Outlook Web App contains some default categories, labeled with the name of a color, that allow you to label your Mail, Calendar and Task items. Manage Categories in Outlook Web App: Overview Mac OS Monterey-Mojave Keyboard Shortcuts. *This is a complete pain in the ass for something that should be really simple. Setting the entry manually to the correct category does not seem to affect the entry on other clients. When I right click and try to categorize the items failing to synch, these each have a white category with the same name and a note that it is not on the master category list, which cannot be edited or deleted. about 2/3 of the categories are correctly displayed for calendar entries, but 1 or 2 categories will not synch and show as default grey.) And it is very hit or miss - for instance, "User1" and "User2" will both have all the categories and all their calendar entries match in color / category but "User3" will see most but not all of the categories (ie. I set up several clients to all have the same list of color categories, which resolved this for some of the users but not all. The calendar item would be present for all to see, but would not have the category set on any client but the first. When I first looked into this, everyone had their own color categories and any changes made to the shared calendar on one user's outlook client would not synch or be visible to anyone else. 
We have a calendar located in Public Folders which about 10 people share.
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